Job Application Letter Format: 4 Samples for Freshers and Experienced

The short answer: a job application letter is a short letter (or email) sent with your resume. It names the job, says who you are in one or two lines, gives two reasons you fit the role, and asks for an interview. Keep it under 200 words.

Application letter format

1. Your name and contact (at the top for a printed letter)
2. Date
3. To: HR Manager / Hiring Manager, company name and city
4. Subject: Application for the post of [job title]
5. Greeting: Dear Sir/Madam, or Dear [Name] if you know it
6. Paragraph 1: the job you are applying for and where you saw it
7. Paragraph 2: your qualification and two skills or experiences that fit
8. Paragraph 3: request for an interview and thanks
9. Closing: Yours sincerely, your name and phone number

Sample 1: Fresher

Subject: Application for the post of Customer Support Executive

Dear Sir/Madam,

I am writing to apply for the Customer Support Executive position at Sunrise Services, Jaipur, which I saw on JobZeno.

I completed my B.Com in 2025. During college I worked part-time at a coaching centre, answering student enquiries by phone and maintaining fee records in Excel. I speak Hindi and English fluently and type at 35 words per minute.

I would be grateful for an opportunity to interview. My resume is attached. Thank you for your time.

Yours sincerely,
Priya Verma
98XXXXXX10

Sample 2: Experienced candidate

Subject: Application for the post of Sales Team Leader

Dear Mr. Mehta,

I would like to apply for the Sales Team Leader role at BrightHome Appliances, Lucknow.

I have three years of field sales experience with a consumer electronics brand, where I met or exceeded my monthly target in 30 of 36 months and trained four new executives. I know the Lucknow and Kanpur markets well.

I would welcome the chance to discuss how I can help your team grow. Please find my resume attached.

Yours sincerely,
Amit Singh
97XXXXXX21

Sample 3: Email application

Subject line: Application – Data Entry Operator – Rahul Sharma

Dear Hiring Team,

Please find attached my resume for the Data Entry Operator position posted on JobZeno. I am a 12th pass candidate with an RS-CIT certificate, typing speed of 35 WPM and working knowledge of MS Excel.

I am available to join immediately and can come for an interview at your convenience.

Regards,
Rahul Sharma
98XXXXXX10

Sample 4: Walk-in or general application

Subject: Application for any suitable post in the store team

Dear Store Manager,

I am applying for any suitable vacancy in your store, such as sales associate or billing staff. I passed Class 12 in 2024 and have one year of experience helping at a garment shop, handling customers and billing.

I am punctual, polite with customers and ready to work in shifts. I request you to consider me for an interview.

Yours faithfully,
Sunil Kumar
99XXXXXX45

All names and numbers above are examples only.

Tips

• Change the letter for every job — mention the exact role and company.
• Use numbers where you can: typing speed, targets met, customers handled.
• Use "Yours sincerely" when you know the person's name and "Yours faithfully" for Sir/Madam (Indian usage accepts either).
• Attach your resume as a PDF with a clear file name.
• Check spelling twice.

Need a resume too? Follow our resume guide for freshers. On JobZeno you can apply in one click with your profile.

Frequently asked questions